KSECA Board Minutes

Next Board Meeting on Wednesday, June 5 , 2:00 at Seaview Pavilion, 12-7023 Nahokulele St. Read Agenda

Latest Minutes – May 8th 2024

Kalapana Seaview Estates Community Association
12-7017 Kalihikai #4537, Pahoa, HI 96778
Board of Directors’ Meeting
Wednesday, May 8th, 2024
Draft Minutes

1. Welcome and Call to Order: Called to order at 2:16 pm. Board Members Laurie Laughlin, Robert Gluckson, Marcy Parco,
   Doug Walker, Alexis Lee were present, with Cynthia Verschuur (Lahi) joining by phone at 2:30 (connection was inconsistent,
   and she left early). Also in attendance were residents Robert Stearns, John Dubois, Daniel Levy, Thao Mai, Tomas Mendola,
   Kristin Barrett and Scott Stone.
2. Election of Officers: The new board members introduced themselves and shared the skills they bring to the Board. Each
   office was self nominated, seconded, then voted on by the Board. The election results were as follows:
   a. Motion: Doug Walker for President, 2nd by Marcy Parco
   Abstention: Doug Walker, 5 Yays, motion PASSED.
   b. Motion: Robert Gluckson for Vice President, 2nd by Alexis Lee
   Abstention: Robert Gluckson, 5 Yays, motion PASSED
   c. Motion: Marcy Parco for Clerk, 2nd by Robert Gluckson
   Abstention: Marcy Parco, 5 Yays, motion PASSED
   d. Motion: Alexis Lee for Scribe, 2nd by Marcy Parco
   Abstentions: Alexis Lee, 4 Yays, motion PASSED
   The new officer information will be filed with the DCCA (Dept. of commerce and consumer affairs) by the Clerk, once all seats
   have been filled.
3. Vote to fill vacancy of BOD seat:
   Gary Polinsky, whose term would have ended at the 2025 AGM, resigned after the 2024 AGM which left a board vacancy for
   one remaining year. There were discussions about the vacant seat, and the possibility of existing members changing offices
   once board seated.. It was decided, we will not rush to fill the open seat at this time, in hopes of finding qualified individuals.
4. Reading and Approval of Minutes from the AGM: Newly elected Clerk, Marcy Parco, read the minutes from the AGM.
   Corrections needed:
5. Change David Gluckson to Robert Gluckson. 2. 78 sign-ins. 3. Lexy to Alexis Lee. 4. Names- Change all board member’s
   nicknames to their legal names. Going forward legal names will be used on record. If desired by a board member, a
   nickname can be added after their full legal name, using ( ) or “”. 5. Election- Marcy Parco was nominated, but declined. After
   Doug Walker volunteered, Marcy Parco later accepted the nomination, and was later elected.
   Motion by Alexis Lee to approve the minutes as amended, 2nd by Marcy Parco, motion PASSED (Unanimous).
6. Additions and Corrections to the Agenda: NONE
7. Old Business:
   a. Update Board Rules – TABLED
   b. Front Park perimeter proposal – WITHDRAWN
   Community members will be forming a Membership Committee and get started with ideas on installing a perimeter to the
   park. Daniel Levy asked permission to post this topic on the website. – PERMISSION GRANTED
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8. New Business:
   a. Consider RFP for Individual or Management company to handle association’s paperwork incl. Clerk and Scribe
   duties. Discussed, but will first work to reorganize rolls. There is likely no need.
   b. Confirm new monthly meeting day/time 1st Wednesday of each month at 2 pm. Next meeting: June 5. –
   ACCEPTED
9. Announcements: Copies of the Agenda will be printed by Robert Gluckson for every board meeting.
10. Treasurer’s Report: TABLED
    10 . Board Reports:
    a. Taxes and Audit: Discussion TABLED
    b. Requests for Proposal (RFP): Clerk will prepare these, and work with resident Kristin Barret to post in public
    places/Newspaper.
    a. Front Park: TABLED (Due to Time constraints)
    ● Sunday Park Issue
    ● Front Park Entrance Signs
    b. Pavilion Park:
    ● Bathroom/Septic System – TABLED (due to time constraints))
    ● Fruit Tree Maintenance – Scott Stone will send an email to the Board about coordinating a group for tree
    feeding.
11. Adjourn/Recess: Laurie Laughlin motioned to adjourn at 4:03, seconded by Marcy Parco, motion PASSED unanimously.
    The next Board meeting will be held on Wednesday, June 5, at 2pm at the Pavilion.
    Minutes submitted by Alexis Lee -Scribe
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